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Policy & Terms of Service

Our Policy

Mind Body & Soul Health Ministry
 

1. Introduction

Mind Body & Soul Health Ministry (“we,” “our,” or “the Ministry”) is a nonprofit organization dedicated to promoting mental, physical, and spiritual well-being within underserved communities. Our mission includes service work in rural areas of Jamaica, where we assess the needs of individuals facing physical ailments, emotional hardship, and spiritual challenges.

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We are committed to protecting the privacy, dignity, and confidentiality of all individuals we serve, including donors, volunteers, supporters, and community members. This Privacy Policy explains how we collect, use, store, protect, and share personal information.

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2. Information We Collect

We may collect the following types of information:

2.1 Personal Information (Voluntarily Provided)

  • Name, age, gender, or contact details

  • Medical or health-related concerns disclosed during mission activities

  • Emotional, mental health, or spiritual concerns shared with our team

  • Photographs or videos taken during mission events (with consent)

  • Donor information such as name, email, and payment details

  • Volunteer applications, background information, or emergency contacts

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2.2 Sensitive Information

During mission work, community members may share personal stories involving:

  • Chronic illness (e.g., diabetes, high blood pressure, cataracts)

  • Pain, hunger, or fatigue

  • Grief, depression, burnout, or emotional distress

  • Spiritual concerns or counseling needs

We treat all sensitive information with the highest level of confidentiality.

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2.3 Automatically Collected Information (Website Use)

If you use our website, we may collect:

  • IP addresses, browser type, pages visited

  • Basic analytics to improve our site

  • Cookie-based data, if applicable

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3. How We Use Your Information

We use personal and sensitive information only for mission-related and organizational purposes, including:

  • Providing health, wellness, and spiritual support

  • Connecting individuals with available resources or services

  • Understanding community needs to improve our mission efforts

  • Communicating with donors, sponsors, and volunteers

  • Maintaining legally required records for nonprofit compliance

  • Sharing impact stories (with permission) to support fundraising and awareness

  • Ensuring safety and proper operations of all mission programs

We do not sell or trade personal information.

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4. Legal Basis for Collecting Information

As a faith-based nonprofit ministry, we collect and use personal information based on:

  • Voluntary consent

  • Legitimate mission-related interests

  • Compliance with nonprofit regulations

  • Protection of individuals in vulnerable situations

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5. How We Protect Information

We take reasonable administrative, technical, and physical measures to safeguard information, including:

  • Secure digital storage and password-protected systems

  • Restricted access for authorized team members only

  • Confidential handling of medical, emotional, or spiritual information

  • Secure processing of online donations

While we strive to use best practices, no system is 100% secure.

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6. Sharing of Information

We only share personal information under the following circumstances:

  • With explicit consent from the individual

  • With medical or social service partners when referrals are requested

  • With volunteers or team members who need the information to provide help

  • As required by law, court order, or safety concerns (e.g., harm to self or others)

We never share personal information for marketing or commercial purposes.

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7. Photos, Videos, and Testimonials

We may use photos, videos, or stories for:

  • Mission reports

  • Donor updates

  • Educational materials

  • Public awareness

We obtain consent before using any identifiable images or testimonials.

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8. Donations and Financial Data

When donors contribute to the Ministry:

  • Payment information is processed securely through trusted third-party providers

  • We do not store full credit card numbers or banking details

  • Donor data is used only for acknowledgment, compliance, and tax documentation

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9. Children’s Privacy

We do not knowingly collect personal information from children under the age of 13 without parental or guardian consent. All interactions with minors in mission settings are handled with strict protection and supervision.

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10. Your Rights

Individuals have the right to:

  • Request access to personal data collected

  • Ask for corrections to inaccurate information

  • Request removal of their information when appropriate

  • Opt out of newsletters or email communications

  • Withdraw consent at any time

Requests can be made by contacting us at:
[Insert ministry email/phone/contact address]

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11. International Data Transfer

Because our organization operates in both the United States and Jamaica, information may be transferred between these locations. We ensure that all personal data is handled securely and respectfully across borders.

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12. Updates to This Policy

We may update this Privacy Policy periodically to reflect changes in our mission work, legal requirements, or organizational practices. Updates will be posted with a revised “Effective Date.”

Terms of Service

Mind Body & Soul Health Ministry
 

1. Introduction

Welcome to Mind Body & Soul Health Ministry (“the Ministry,” “we,” “us,” or “our”). By accessing or using our website, participating in our mission programs, donating, volunteering, or engaging with our services, you agree to be bound by these Terms of Service (“Terms”).

If you do not agree to these Terms, please do not use our website or participate in our programs.

These Terms apply to all users, including visitors, donors, volunteers, supporters, and individuals receiving services.

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2. Our Mission and Services

Mind Body & Soul Health Ministry is a nonprofit organization dedicated to promoting mental, physical, and spiritual well-being among underserved communities. Our work includes:

  • Mission services in rural communities of Jamaica

  • Outreach to individuals experiencing physical ailments

  • Support for emotional, mental health, and spiritual needs

  • Distribution of resources to address hunger, medical challenges, and other hardships

All services are provided on a charitable basis and without guarantee of specific outcomes.

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3. Eligibility

By using our website or participating in any Ministry programs, you confirm that:

  • You are at least 18 years old, or

  • You are participating with the consent of a parent or legal guardian

Certain mission activities may require additional waivers or consent forms.

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4. Use of Our Website and Materials

4.1 Permitted Use

You may use our website and materials for:

  • Personal, non-commercial purposes

  • Learning about our mission and programs

  • Making donations

  • Registering for mission activities or volunteer opportunities

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4.2 Prohibited Use

You agree not to:

  • Use the website for unlawful or fraudulent purposes

  • Copy, distribute, modify, or reproduce any content without permission

  • Upload malware, engage in hacking, or disrupt website functionality

  • Harass, abuse, or harm staff, volunteers, or community members

  • Misrepresent your identity or affiliation with the Ministry

We reserve the right to restrict access to individuals who violate these conditions.

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5. Health, Wellness, and Spiritual Support Disclaimer

Mind Body & Soul Health Ministry provides charitable assistance, not licensed medical or psychological treatment.

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5.1 Not Medical Advice

Any health-related guidance, observations, or wellness suggestions provided during mission work:

  • Are informational

  • Are not intended to diagnose, treat, cure, or prevent disease

  • Should not replace consultation with a qualified medical professional

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5.2 Mental and Spiritual Support

Emotional or spiritual conversations provided by mission workers:

  • Are supportive in nature

  • Do not constitute licensed counseling, therapy, or psychological services

Individuals with serious conditions are encouraged to seek appropriate professional care.

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6. Donations and Financial Transactions

6.1 Voluntary Contributions

All donations are voluntary and support mission activities. Donations are non-refundable except where required by law.

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6.2 Payment Processing

We use third-party payment processors to handle online transactions. By donating, you agree to the terms and privacy policies of those processors.

The Ministry does not store full credit card numbers or bank details.

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7. Content, Photos, and Testimonials

The Ministry may share stories, images, or testimonials to highlight mission impact.

We will only use identifiable photos or personal stories with consent.

By submitting a testimonial or voluntary media, you grant us permission to use it for mission-related purposes unless you request otherwise in writing.

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8. Volunteer Participation

Volunteers acknowledge that:

  • Mission activities may involve travel, outdoor environments, or physically demanding tasks

  • Participation is voluntary and at their own risk

  • They may be required to sign additional waivers or agreements

The Ministry may remove volunteers who behave inappropriately or endanger others.

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9. Limitation of Liability

To the fullest extent permitted by law, Mind Body & Soul Health Ministry is not liable for:

  • Injuries, illnesses, or damages arising from participation in mission activities

  • Loss of personal property

  • Errors, delays, or interruptions in website access

  • Decisions made based on information provided by the Ministry

Your use of our services is at your own discretion and risk.

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10. Indemnification

You agree to indemnify and hold harmless the Ministry, its leadership, volunteers, staff, and partners from any claims, damages, or expenses arising from:

  • Your use of the website

  • Your participation in mission activities

  • Any violation of these Terms

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11. Third-Party Links

Our website or materials may include links to third-party sites. We are not responsible for:

  • External content

  • Privacy practices

  • Accuracy or availability of third-party information

Accessing third-party sites is at your own risk.

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12. Privacy Policy

Your use of our website and services is also governed by our Privacy Policy, which explains how we collect, store, and protect personal information.

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13. Intellectual Property

All content created by or for the Ministry—including logos, text, graphics, photos, videos, and digital materials—is the property of Mind Body & Soul Health Ministry.

You may not use our intellectual property without prior written permission.

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14. Termination

We may suspend or terminate your access to our website or services if you:

  • Violate these Terms

  • Engage in harmful, abusive, or illegal behavior

  • Misuse ministry resources or information

You may stop using the website or services at any time.

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15. Changes to These Terms

We may update or modify these Terms at any time. Updated Terms will be posted with a revised “Effective Date.” Continued use of our services constitutes acceptance of the updated Terms.

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16. Governing Law

These Terms are governed by the laws of the jurisdiction in which the Ministry is registered, without regard to conflict-of-law principles.

Terms
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